Policy Manual

Faculty Research Grants

Faculty Research Grants

The Faculty Research Grant program at Georgia College is intended to provide small grants to support faculty scholarship and creative endeavors. The expectation is that the Faculty Research Grant supported projects will lead to faculty publications or public performances and exhibitions creative works and applications for external grant support.

Please read the following guidelines carefully before submitting your proposal. Key points to remember:

  • Grant proposals should not exceed $5,000. Proposals exceeding $5,000 will not be considered.
  • IRB approval, if required, must be received prior to submitting a proposal. If your project is still under IRB review by the proposal deadline, include a statement from the IRB chair to that effect. Otherwise, proposals that have not received IRB approval will not be considered.
  • All applicants should consult with the Office of Grants and Special Projects prior to submitting a proposal. Proposals that have not been reviewed by GSP prior to submission will not be considered.

Proposals are accepted in the fall and spring of each year. All proposals should be submitted using the Faculty Research Grant Course —» Assignment Upload in GeorgiaView.

Funds from awards received from Round I (fall term) must be expended by May 1 of the academic year of the award. Awards from this round are funded through state and foundation funds, which do not carry over from one fiscal year to another. If you cannot expend any funds awarded by this deadline, please wait until Round II (spring term) to apply.


Funds from awards received during Round II must be expended by November 1 of the calendar year of the award.

What the grant covers

  • Travel expenses directly related to the research project. Although funds can be applied for conference attendance where the grantee will present findings directly related to the research project, only $500 of the total grant can be applied for that purpose. Furthermore, proposals that include requests for funds for travel to conferences are given a lower priority than proposals that include requests for funds needed to conduct research.
  • Materials, supplies, and equipment needed to conduct the research.
  • Payment for student workers who are directly involved in the research and dissemination process. When hiring students, you will need to complete a student personnel action form for each student hire.
  • Personal services such as transcription and translation services may be covered. The review committee considers such on a case-by-case basis and the applicant should make a strong case for why such services are not available from campus services.

What the grant does not cover

  • Requests for faculty release time and/or stipends paid directly to a faculty ember to support research or the use of graduate or student assistants.
  • Travel to professional conferences unless applicant is presenting findings related to the funded research project.
  • Travel for student workers supported by the grant. This includes travel to research sites and conferences.
  • Hardware and software purchases when comparable hardware/software is available through Georgia College.
  • Funding for non-Georgia College faculty who are participating in the project.

What to Include in a Grant Proposal

All proposals must include the following information: (Please review the general guidelines prior to preparing your proposal.)


Purpose of Research Project: State precisely what is intended to be accomplished, ensuring that the statement is in "lay terms" as reviewers will be from a variety of disciplines. If using specialized terms or jargon, please provide an explanation that will be clear to individuals outside of your discipline.


Significance of Project: Indicate why the project is important to you, to GC, and/or to your discipline. If your project addresses a particular gap in the scholarly literature of your discipline, please provide a brief literature review and explain how your project addresses that gap.


Research Methodology: Indicate specifically how the purpose will be accomplished, what will be done, how it will be done, what resources will be used, etc. Provide a description of the data collection and data analysis tools that your project will apply.


Research Project Time Line: Indicate anticipated beginning and completion dates of the project. Include dates for any major steps during the project. Round I projects must be completed by May 1 of the calendar year and Round II project must be completed by November 1 of the calendar year.


Method of Dissemination of Results: Indicate what you expect to do with the study when completed. Specify the appropriate journals to which the study might be submitted or conference at which it may be presented. Higher priority will be given to proposals that demonstrate a high probability of publication or public performance/exhibition. If a publication or performance/exhibition results, be sure to acknowledge the support of GC and the GC Foundation.


Probability of Project Leading to Outside Funding: Indicate outside sources from which funding may be requested for future development or expansion of this project. Higher priority will be given to proposals that demonstrate promise of external funding. Applicants are required to consult with the Grants and Special Projects Office before submitting proposals.


Application for or Receipt of Funding for This Project From Any Other Source: If yes, give details (when, from whom, amount, etc.).


Previous Faculty Research Grants Received: If you have received a GC faculty research grant in the past two years, please indicate the title of the grant, amount received, date received, date final report was submitted and all publications, performances/exhibitions and external grants resulting from your prior Faculty Research Grant.


Use of Animal or Human Subjects: If yes, provide a copy of IRB approval. IRB approval is required prior to submitting a proposal. If you have submitted your project for IRB approval but it is still under review, obtain a statement to that effect from the IRB chair and include with your proposal. Final IRB approval is required before grant funds can be disseminated.

Detailed Budget Narrative: Explain in detail each requested expense and why it is necessary to the project

Other Guidelines

Awards will not exceed $5,000. Proposals greater than $5000 will not be considered.

Applicants must contact the University Grants Office at http://www.gcsu.edu/grants for assistance in writing the grant proposal in advance of the deadline for proposals. This may assist the faculty applicant to argue for a request in a discipline outside of the expertise of the committee.


If applicants are requesting funding for information technology hardware or software, they should first obtain a price quote from techquote@gcsu.edu. Applicants should also review the IT purchasing policy at http://www.gcsu.edu/technology/ITprocedures.

Faculty members may receive only one faculty research grant per year, regardless of whether the applicant is the primary or a secondary investigator.

Teams of faculty who collaborate on projects may apply for funding, but for travel-related expenses, priority is given to the principal investigator.

Proposals to fund attendance at a conference will only be considered where a paper has been accepted and the faculty member will complete the travel during the year the money will be allocated. Proposals that include requests for funds for travel to conferences are given a lower priority than proposals that that include requests for funds needed to conduct research.

Proposals that indicate that an attempt to utilize resources across the campus or with others will receive more favorable rankings.

Funding will not be awarded to any faculty members who have not reported the progress or outcomes and dissemination of their projects from previous allocations. Submission of a final report is required, and one should not apply for another faculty research grant before closing, through submission of the required final report, any previous faculty research grants received.

Applicants should also note that, due to limited resources, their proposed project may be funded partially and they may wish to prioritize the items in their request with this in mind. Attempts to be cost-effective in accomplishing the goals of the research will be recognized.

Priority will be given to projects that involve students in the research and dissemination process. In cases of faculty/student research proposals, positive consideration will be given to proposals that clearly specify how the project contributes to the professional development of the faculty member.

All other things being equal, a proposal from a new faculty member (less than two years) who has not received funds in the past, will receive preferential consideration.

Positive consideration will be given to those who have not received funding recently.

Only proposals from full-time faculty, permanent or limited-term, will be considered, with priority generally given to permanent faculty. If funds are available, proposals from temporary faculty will be carefully reviewed to be sure the money is spent in a way beneficial to the University.

All proposals from eligible faculty members will go through a competitive review process by the faculty research grants committee. The committee will recommend awards to the Provost/Vice President of Academic Affairs, who will make the final approval of any award and provide notification to recipients.

Proposals that indicate (in the Probability of Project Leading to Outside Funding section) that the request is "seed money" for larger, future grants will receive positive consideration.

Faculty Research Grant Proposal Checklist

___ Proposal is ≤ $5,000.

___ Consultation with Grants Office prior to submission.

___ IRB/Animal Subjects approval submitted (if necessary).

___ Proposal does not request funding for

  • Release time of stipend for researcher;
  • Travel support to attend professional conferences (unless there is a presentation on the funded project);
  • >$500 for travel support to attend a professional conference to present research;
  • Travel support for student workers;
  • Hardware or software when comparable is available through Georgia College;
  • Stipends for non-Georgia College faculty.

Proposal includes

___ Statement of Purpose written for a non-specialist audience

___ Statement of Significance

___ Literature Review (if a SoTL grant)

___ Methodology Section

___ Timeline

___ Dissemination Plan

___ Probability of External Support

___ Other Sources of Support for Project (if necessary)

___ Previous Faculty Research Grants

___ Budget Narrative

___ Budget Proposal