Policy Manual

Faculty Research Grants

Faculty Research Grants

Proposals are accepted in the fall and spring of each year. All proposals should be submitted using the Faculty Research Grant Request form.

Funds from awards received from Round I (fall term) must be expended by May 1 of the academic year of the award. Awards from this round are funded through state and foundation funds, which do not carry over from one fiscal year to another. If you cannot expend any funds awarded by this deadline, please wait until Round II (spring term) to apply.

Funds from awards received during Round II must be expended by November 1 of the calendar year of the award.

Faculty Research Budget Worksheet

What the grant covers

  • Travel expenses directly related to the research project. Although funds can be applied for conference attendance where the grantee will present findings directly related to the research project, only $500 of the total grant can be applied for that purpose. Furthermore, proposals that include requests for funds for travel to conferences are given a lower priority than proposals that include requests for funds needed to conduct research.
  • Materials, supplies, and equipment needed to conduct the research.
  • Payment for student workers who are directly involved in the research and dissemination process. When hiring students, you will need to complete a student personnel action form for each student hire.
  • Personal services such as transcription and translation services may be covered. The review committee considers such on a case-by-case basis and the applicant should make a strong case for why such services are not available from campus services.

What the grant does not cover

  • Requests for faculty release time and/or stipends paid directly to a faculty member to support research or the use of graduate or student assistants.
  • Travel to professional conferences unless applicant is presenting findings related to the funded research project.
  • Hardware and software purchases when comparable hardware/software is available through Georgia College.
  • Funding for non-Georgia College faculty who are participating in the project.

What to Include in a Grant Proposal

All proposals must include the following information: (Please review the general guidelines prior to preparing your proposal.)

Purpose of Research Project: State precisely what is intended to be accomplished, ensuring that the statement is in "lay terms" as reviewers will be from a variety of disciplines.

Significance of Project: Indicate why the project is important to you, to GC, and/or to your discipline.

Research Methodology: Indicate specifically how the purpose will be accomplished, what will be done, how it will be done, what resources will be used, etc.

Research Project Time Line: Indicate anticipated beginning and completion dates of the project. Include dates for any major steps during the project.

Method of Dissemination of Results: Indicate what you expect to do with the study when completed. Specify the appropriate journals to which the study might be submitted or conference at which it may be presented. If a publication results, be sure to acknowledge the support of GC and the GC Foundation.

Probability of Project Leading to Outside Funding: Indicate outside sources from which funding may be requested for future development or expansion of this project.

Application for or Receipt of Funding for This Project From Any Other Source: If yes, give details (when, from whom, amount, etc.).

Previous Faculty Research Grants Received: If you have received a GC faculty research grant in the past two years, please indicate the title of the grant, amount received, date received, and date final report was submitted.

Use of Animal or Human Subjects: If yes, provide a copy of IRB approval.

Detailed Budget Narrative: Explain in detail each requested expense and why it is necessary to the project

Other Guidelines

  1. If applicants are requesting funding for information technology hardware or software, they should first obtain a price quote from techquote@gcsu.edu.  Applicants should also review the IT purchasing policy at http://www.gcsu.edu/technology/ITprocedures.
  2. Faculty members may receive only one faculty research grant per year, regardless of whether the applicant is the primary or a secondary investigator.
  3. Teams of faculty who collaborate on projects may apply for funding, but for travel-related expenses, priority is given to the principal investigator.
  4. Proposals to fund attendance at a conference will only be considered where a paper has been accepted and the faculty member will complete the travel during the year the money will be allocated. Proposals that include requests for funds for travel to conferences are given a lower priority than proposals that that include requests for funds needed to conduct research.
  5. Proposals that indicate that an attempt to utilize resources across the campus or with others will receive more favorable rankings.
  6. Funding will not be awarded to any faculty members who have not reported the progress or outcomes and dissemination of their projects from previous allocations. Submission of a final report is required, and one should not apply for another faculty research grant before closing, through submission of the required final report, any previous faculty research grants received.
  7. Applicants must contact the University Grants Office at http://www.gcsu.edu/grants for assistance in writing the grant proposal in advance of the deadline for proposals. This may assist the faculty applicant to argue for a request in a discipline outside of the expertise of the committee.
  8. Applicants should also note that, due to limited resources, their proposed project may be funded partially and they may wish to prioritize the items in their request with this in mind. Attempts to be cost-effective in accomplishing the goals of the research will be recognized.
  9. Priority will be given to projects that involve students in the research and dissemination process. In cases of faculty/student research proposals, positive consideration will be given to proposals that clearly specify how the project contributes to the professional development of the faculty member.
  10. All other things being equal, a proposal from a new faculty member (less than two years) who has not received funds in the past, will receive preferential consideration.
  11. Positive consideration will be given to those who have not received funding recently.
  12. Only proposals from full-time faculty, permanent or limited-term, will be considered, with priority generally given to permanent faculty. If funds are available, proposals from temporary faculty will be carefully reviewed to be sure the money is spent in a way beneficial to the University.
  13. All proposals from eligible faculty members will go through a competitive review process by the faculty research grants committee. The committee will recommend awards to the Provost/Vice President of Academic Affairs, who will make the final approval of any award and provide notification to recipients.
  14. Proposals that indicate (in the Probability of Project Leading to Outside Funding section) that the request is "seed money" for larger, future grants will receive positive consideration.
  15. Awards will not exceed $5,000. Proposals greater than $5000 will not be considered.