Policy Manual

Ownership

All data housed at the University is the property of the University and therefore the University System of Georgia (USG). This applies whether such records are in paper, digital, or other format. Electronic communications records pertaining to the administrative business of the University are considered University Records whether or not the University owns the electronic communications resources, systems or services used to create, send, forward, reply to, transmit, store, hold, copy, download, display, view, read, print, or otherwise record them. Other electronic records, not owned by the USG, may also be subject to disclosure as University records under the Open Records Act, if they pertain to the business of the University.

University electronic communications resources, systems and services are the property of the University System of Georgia. These include all components of the electronic communications physical infrastructure and any electronic communications address, number, account or other identifier associated with the University or any unit or sub-unit of the University or assigned by the University to individuals, units, sub-units, or functions.