Policy Manual

Allowable Use


The University encourages the use of electronic communications resources and makes them widely available to the University community. Nonetheless, the use of electronic communications resources is limited by restrictions that apply to all University property and by constraints necessary for the reliable operation of electronic communications systems and resources. The University reserves the right to deny access to its electronic communications resources when necessary to satisfy these restrictions and constraints.

The University cannot and does not wish to be the arbiter of the contents of electronic communications. The University cannot always protect users from receiving electronic communications they might find offensive.


All data housed at the University is the property of the University and therefore the University System of Georgia (USG). This applies whether such records are in paper, digital, or other format. Electronic communications records pertaining to the administrative business of the University are considered University Records whether or not the University owns the electronic communications resources, systems or services used to create, send, forward, reply to, transmit, store, hold, copy, download, display, view, read, print, or otherwise record them. Other electronic records, not owned by the USG, may also be subject to disclosure as University records under the Open Records Act, if they pertain to the business of the University.

University electronic communications resources, systems and services are the property of the University System of Georgia. These include all components of the electronic communications physical infrastructure and any electronic communications address, number, account or other identifier associated with the University or any unit or sub-unit of the University or assigned by the University to individuals, units, sub-units, or functions.