Policy Manual

Retention and Archiving


Electronic communications records are subject to University records management policies. Electronic communications messages, logs, or records of a business or official nature shall be deleted or erased after a period of 14 days unless protected by law, policy, statute, or required for continued business operations.


Electronic communications records that have been identified as having lasting or historic value to the University shall be properly preserved by the appropriate Administrative Office or official University archivist.


The University does not maintain central or distributed electronic archives of all electronic communications sent or received. Electronic communications are normally backed up, if at all, only to assure system integrity and reliability, not to provide for future retrieval, although back-ups may incidentally at time serve the latter purpose. Operators of University electronic communications resources are not required by this policy to routinely retrieve electronic communications from such back-up facilities for individuals.