Conflicts of Interest
A conflict of interest exists when an employee's interests or commitments conflict with or compromise his or her employment responsibilities and affects or provides an incentive to affect the employee's conduct of his or her University activities. Conflicts of commitment occur when a commitment to external activities adversely affect the employee's capacity to meet their University responsibilities. Financial conflicts occur when an employee's direct or indirect financial interests compromise or influence his or her University performance. Employees may not use their institutional position or affiliation for personal gain, or for the benefit of immediate family members, to the detriment of the University. Each GC employee shall make every reasonable effort to avoid even the appearance of a conflict of interest.
- An employee of the University System shall not engage in any occupation, pursuit, or endeavor which will interfere with the regular and punctual discharge of official duties.
- All full-time faculty, administrators, and other professional staff members employed by an institution of the University System are expected to give full professional effort to their assignments of teaching, research, and service.
- Professional employees are encouraged to participate in professional activity that does not interfere with the regular and punctual discharge of official duties provided the activity meets one of the following criteria: (1) is a means of personal professional development; (2) serves the community, state or nation; or (3) is consistent with the objectives of the institution.
- For all activities, except single-occasion activities, the employee shall report in writing through official channels the proposed arrangements and secure the approval of the President or his/her designee prior to engaging in the activities. Such activities include consulting, teaching, speaking, and participating in business or service enterprises.
Recognizing that teaching, research, and public service are the primary responsibilities of faculty members in the University System of Georgia, it shall be considered reasonable and desirable for faculty members to engage in consulting activities, which are defined for purposes of this policy as any additional activity beyond duties assigned by GCSU, professional in nature and based in the appropriate discipline for which the individual receives additional compensation during the contract year. GCSU has adopted guidelines governing consulting activities of faculty members which shall include the following:
- A plan for reimbursing the institution for use of the institution's employees, facilities, equipment and/or materials consistent with rates charged outside groups or persons.
- A procedure for obtaining prior approval of the President or his/her designee.
- A procedure for defining and prohibiting conflicts of interest.
As responsible and interested citizens in a democratic society, employees of Georgia College are encouraged to fulfill their civic obligations and otherwise engage in the normal political processes of society. Nevertheless, it is inappropriate for University employees to manage or enter political campaigns while on duty to perform services for the University or to hold elective political office at the state or federal level while employed by the University. Therefore, the following policies governing political activities are hereby adopted:
- Employees may not manage or take an active part in a political campaign which interferes with the performance of duties or services for which he or she receives compensation from GCSU.
- Employees may not hold elective political office at the state or federal level.
- A candidate for or holder of an elective political office at the state or federal level may not be employed or hold a faculty, staff, or other position at GCSU, with or without compensation.
- Employees seeking elective political office at the state or federal level must first request a leave of absence without pay beginning prior to qualification as a candidate in a primary or general election and ending after the general or final election. If elected to state or federal office such person must resign prior to assuming office.
- Employees may seek and hold elective office at other than the state or federal level, or appointive office, when such candidacy for or holding of the office does not conflict or interfere with the employee's duties and responsibilities to the University.