Policy Manual

Extra Compensation

Policy

Extra Compensation may be paid to employees for tasks performed after normal business hours for duties not included in the employee's normal job responsibilities, provided the following three criteria are met (BOR policy 5.3.2):

  1. The tasks must be outside of the employee's regular department.
  2. The Request for Extra Compensation must be signed by the appropriate department heads.
  3. The employee must meet at least one of the criteria listed below (Criteria from the Official Code of Georgia Annotated Section 45-10-25):

Chaplain • Fireman • Dentist • Certified Oral or Manual Interpreter for Deaf Persons • Registered Nurse • Licensed Practical Nurse • Psychologist • Teacher or Instructor of an evening or night course or program • Professional holding a doctoral or master’s degree from an accredited college or university • Part-time employee • other (must be explained) 

Also, an employee meeting all three criteria listed above may be paid extra compensation for a task for another department during normal job hours if the task is not part of the employee's normal job responsibilities, and the employee takes annual leave for the portion of time that is being used for the task receiving extra compensation.

Employees who have been determined by the institution to be non-exempt, as defined by the Fair Labor Standards Act (FLSA), and are performing extra duties could qualify for overtime pay. Non-exempt employees should be paid at least the overtime rate or more if working over 40 hours.

Click here to log into the Extra Compensation Approval and Payment Request System (ECARS).