Policy Manual

Workers' Compensation and Return To Work Program

The University System of Georgia provides benefits for employees in the event of work-related injuries, illnesses, exposures or accidents. When an injury, accident, exposure or illness is sustained as a result of, out of, or in the course of employment, an employee is eligible to receive benefits as outlined in the Georgia Workers' Compensation Law. As part of its Worker's Compensation policy, the University System of Georgia also provides a return-to-work program as the means to return employees to meaningful, productive employment following the injury or illness.

All personal injuries and accidents must be reported to the immediate supervisor and the Office of Human Resources immediately, regardless if medical attention is needed.

Employees requiring medical treatment for an injury on the job must check with the Office of Human Resources for information to access authorized treating physicians. Deviation from the process may result in non-payment of the claim by the Department of Administrative Services.

If immediate medical attention is needed for the injured employee, the supervisor will report by contacting Amerisys at 1-800-900-1582. If emergency medical treatment is necessary, the injured employee must be directed or taken to the nearest hospital Emergency Room. The supervisor must notify the Office of Human Resources within 24 hours of injury, including the expected return date, if known.

As soon as the employee is released to return-to-work activities, the employee will be asked to meet with the supervisor to determine if the employee can return to his or her regular duties. If the employee cannot immediately return to his or her regular duties, the employee may be given a special assignment as follows:

  1. Assignment to the employee's regular position with temporarily modified duties designed for an employee who is temporarily unable to function at full capacity in the regular position due to work-related illness or injury, but who is expected to return to regular duties within 90 days. Such duty modification requires the certification of the employee's treating physician. Once the physician certifies that an employee can return to work with temporarily modified duties, the supervisor must return the employee to work and provide the modified duties based on the employee's physician-certified medical restrictions.
  2. Return to work to a transitional position with different duties designed for employees who are temporarily unable to function at full capacity in the regular position due to work-related illness or injury, but who are expected to return to regular duties within 90 days. The employee must possess the knowledge, skills, and abilities required to function in the transitional position. Such temporary reassignment is to be used only when temporarily placing the employee in the transitional position would provide mutual benefits to the university and the employee, and when no current employee would be displaced by such reassignment. Such temporary reassignment requires the certification of the employee's treating physician. Once the physician certifies that an employee can return to work with different duties, the supervisor must return the employee to work in the transitional position and adhere to the employee's physician-certified medical restrictions.