Five-Year Review of Academic Administrators

UNIVERSITY SYSTEM OF GEORGIA POLICIES

BOARD OF REGENTS POLICY MANUAL: 3.2 Faculties (3.2.1 Faculty Membership: 3.2.1.2 Administrative Officers); 8.3.5 Evaluation of Personnel (8.3.5.3 Academic Administrative Officers; 8.3.5.4 Post-Tenure Review)

ACADEMIC AFFAIRS HANDBOOK: 4.7 Post-Tenure Review

Academic administrators who hold faculty rank and are tenured at the institution aligned with an academic unit will receive an annual review by their appropriate supervisor and will undergo a comprehensive evaluation, including a 360° feedback assessment every five years. Each institution should specify the process and procedures for a comprehensive evaluation of academic administrators. It is intended that an academic administrator’s annual and comprehensive evaluation include a review of traditional faculty activities (teaching, research, student success, and service) that align with the responsibilities of the administrator. 

Procedures

All university constituents have the opportunity to participate in the evaluation of the academic administrators. At their discretion they may complete evaluations on department chairs, deans, directors, assistant vice presidents, associate vice presidents and the Provost by using the PART IV Academic Administrators Evaluation Form. Under Georgia state law, all evaluations are considered subject to the open records law. An in-depth review of academic administrators will be conducted every five years by the supervisor.

• The five-year review clock should reset at any point an individual transfers, in either direction, between faculty and administrative roles. As per BOR policy 8.3.5.3, one review (administrator or faculty) may not substitute for another.
• The reset of the review clock makes it such that no individual is completing a five-year review in both categories simultaneously, nor would they be subjected to review in one category while actively serving in another.

The procedures shall address the distinctive nature of the administrator’s work and leadership roles, include constituent feedback, and reflect that tenure is held in faculty positions, not administrative positions. (BOR 8.3.5.4) Student success can best be integrated into the Five Year Administrative Review Form in item #6 Success at Meeting Goals and Objectives - Develops plans and strategies for achieving the goals of administrative unit.

Interruptions to the Post-Tenure Review (Post-TR) Timeline

Institutions should follow existing processes to allow faculty the opportunity to pause the Post-TR timeline as are already in place at the institution.

The interim role is a unique form of service to the university, thereby necessitating specific consideration in the Post-TR process. Hence:

• Those serving in interim administrative positions should, by default, be granted a pause in the five-year Post-TR timeline.
• All interim administrators will continue with annual evaluations. However, they will not resume their five-year Post-TR cycle until back in a faculty role, unless they explicitly elect to do so.
• For interim administrators who later fully transfer into regular administrative roles, it should be at their discretion as to whether or not time served in their capacity as interim administrators will count towards their five-year administrative review.

Forms/Materials

All related forms/materials may be found at My.GCSU --> Academic Affairs --> Evaluative Forms

Academic Administrator Five Year Review Timetable

Part IV-Administrator Evaluation Form

Five-Year Administrator Review Team Signature Sheet

Academic Administrative Evaluation Timetable Document

Links updated October 19, 2023