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Contents
Introduction to the Policies, Procedures and Practices Manual
About Georgia College
Employee Handbook
Academic Affairs
Campus Affairs
Finance and Administration
Campus Technology Policies
Information Technology Department Policies
Office of Human Resources
University Advancement
Forms
Faculty Handbook
Alphabetical Index
Catalog Links
Catalog Home
Catalog Site Map
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Graduate Catalog 2022-2023
Undergraduate Catalog 2022-2023
Graduate Catalog 2021-2022
Undergraduate Catalog 2021-2022
Graduate Catalog 2017-2018
Undergraduate Catalog 2017-2018
Graduate Catalog 2019-2021
Undergraduate Catalog 2019-2021
Graduate Catalog 2016-2017
Undergraduate Catalog 2016-2017
Graduate Catalog 2018-2019
Undergraduate Catalog 2018-2019
Graduate Catalog 2015-2016
Undergraduate Catalog 2015-2016
Graduate Catalog 2014-2015
Undergraduate Catalog 2014-2015
Graduate Catalog 2013-2014
Undergraduate Catalog 2013-2014
Graduate Catalog 2012-2013
Undergraduate Catalog 2012-2013
ARCHIVED CATALOG 2012
Introduction to the Policies, Procedures and Practices Manual
About Georgia College
Employee Handbook
Academic Affairs
Changelog----Academic Affairs
Governance
Development Review Revision and Archiving of University Policy
Statutes, University
Academic Affairs Division
Organizational Chart
By-Laws
By-Laws, Faculty
ARTICLE I: By-Laws of the Faculty – Membership in the University Faculty
ARTICLE II: By-Laws of the Faculty – Meetings
By-Laws, University Senate
By-Laws, College of Arts and Sciences
ARTICLE I: College of Arts and Sciences By-Laws – The Faculty
ARTICLE II: College of Arts and Sciences By-Laws – Standing Committees
ARTICLE III: College of Arts and Sciences By-Laws – Department Chairs
ARTICLE IV: College of Arts and Sciences By-Laws – Deans
ARTICLE V: College of Arts and Sciences By-Laws -- Revisions to these Bylaws
ARTICLE VI: College of Arts and Sciences Bylaws -- Compliance
By-Laws, J.Whitney Bunting College of Business
ARTICLE I: J. Whitney Bunting College of Business By-Laws – Purposes
ARTICLE II: J. Whitney Bunting College of Business By-Laws – Memberships and Meetings
ARTICLE III: J. Whitney Bunting College of Business By-Laws – Officers
ARTICLE IV: J. Whitney Bunting College of Business By-Laws – Standing Committees
Article V: J. Whitney Bunting College of Business By-Laws – Ad Hoc Committees
Article VI: J. Whitney Bunting College of Business By-Laws – Administrative Policies
Article VII: J. Whitney Bunting College of Business By-Laws - Amendments
By-Laws, College of Education
ARTICLE I: College of Education By-Laws – Purpose
ARTICLE II: College of Education By-Laws – Memberships and Meetings
ARTICLE III: College of Education By-Laws – Officers
ARTICLE IV: College of Education By-Laws – Committees
ARTICLE V: College of Education By-Laws – Councils
ARTICLE VI: College of Education By-Laws – Rules of Procedure
By-Laws, College of Health Sciences
ARTICLE I: College of Health Sciences By-Laws – Purpose
ARTICLE II: College of Health Sciences By-Laws – Memberships and Meetings
ARTICLE III: College of Health Sciences By-Laws – Officers
ARTICLE IV: College of Health Sciences By-Laws – Standing Committees
ARTICLE V: College of Health Sciences By-Laws – Rules of Procedure
ARTICLE VI: College of Health Sciences By-Laws – Amendments or Repeal of By-laws
By-Laws, Library and Instructional Technology Center
ARTICLE I: Library By-Laws – Purpose of By-laws
ARTICLE II: Library By-Laws – Membership and Meetings
ARTICLE III: Library By-Laws – Officer
ARTICLE IV: Library By-Laws – Library Management Council
ARTICLE V: Library By-Laws – Committees
ARTICLE VI: Library By-Laws – Elections/Appointments
ARTICLE VII: Library By-Laws – Rules and Procedures
Employment Policies, Procedures, and Benefits
Affirmative Action and Equal Employment Opportunities
Non-Discrimination Statement
Accommodations by Employees and Job Applicants, Procedures for Requesting
Sexual Harassment Policy
Hiring Recommendations of Persons Under 18
Faculty Appointments, Qualifications for
Faculty Status
Faculty Search Procedures
Courtesy Adjunct Faculty Status
Faculty Contract and Appointment Letters
Contract Conversions, Academic Year and Fiscal Year
Endowed Chairs and Other Special Positions
Graduate Faculty, Criteria for
Emeritus Title
Human Resources and Benefits
Personnel Records
Annual Leave and Time Away From Work
Identification Cards for Faculty
Compensation, Faculty
Faculty Workload Policy
Overloads--Assignment and Payment
Compensation, Extra
Compensation, Criteria for
Compensation from Other State Agencies
Compensation from Continuing Education
Salary Supplements
Social Security (FICA)
Withholding Taxes
Hiring-Compensation, Part-time Faculty
Faculty Rights and Responsibilities
Academic Freedom
Professional Ethics
Professionalism in an Academic Setting for Faculty and Staff
Outside Activities--Conflict of Interest
Grievance Procedures for Faculty and Staff
Summer Semester Teaching Policy
Summer Semester, Leave Accrual for Faculty
Faculty Work Requirements
Faculty Attendance at University Ceremonies and Academic Regalia
Office Hours, Posting
Syllabus Requirements
Syllabi, Class Attendence Policy
Evaluation of Students Prior to Mid-term--General and Freshman Policy
Classroom Assignments and Changes
Permanent Grade Records
Faculty Professional Development Opportunities
Faculty Professional Leave Program
Center for Teaching and Learning
Faculty Awards
Faculty Research
Faculty Research Grants
Faculty Research Grants Committee
Intellectual Property Policy and Procedures
Faculty Research and Grants, Legal Limitations on
Policy on Research Misconduct
Grants Support
Grants and Sponsored Projects, Office of
Grants, External, Approval Process
Faculty Research Review Boards
Institutional Review Board, Human Subjects
Animal Welfare Committee
Auditing Courses, Faculty
Consulting, General Policies
Consulting, Required Disclaimer
Consulting, for Compensation
Consulting with Other State Agencies
Performance Evaluations, Administrators and Faculty
Performance Evaluations for Academic Administrators
Five-Year Review of Academic Administrators
Faculty Performance Evaluation
Faculty Review System
Faculty Review System, Use of
Annual Evaluation
Student Opinion Surveys--On-Line Process
Teaching Effectiveness, Department Plans for Additional Technique
Appeal of Department Chair's Faculty Evaluation, Process for
Resumes/Vitae
Pre-Tenure Review (Pre-TR)
Post-Tenure Review (Post-TR)
Promotion and Tenure
Tenure Policy
Tenure
Promotion
Non-Tenure Track Personnel
Termination of Employment
Removal of Faculty Members, Procedures for
Non-Tenure Personnel Non-Renewal of Appointment--Procedure for Notifying
Dismissal--Temporary or Limited Term or Part-Time Instructional Personnel
Resignation
Retirement
Academic Policies, Procedures, and Resources
Academic Policies--Miscellaneous
Academic Calendar
Holidays
Class Scheduling and Common Meeting Time Policy
Final Examination Policies
Class Rosters and Class Attendance
College Level Examination Program-CLEP
Copyrighted Works--USG Policy
Electronic Recording Policy
Faculty Reporting to Work
Grading Policies
Public Art Policy
Registration Procedures
Religious Observance Policy
Student Absence Policy, General and Religious
Student Academic Dishonesty Policies
Student Waiver of Liability-Assumption of Risk Policy
Student Records, Faculty Access to
Student Records, Public Access to
Procedure to Establish Restructure or Rename an Academic Unit
New Program and Course Proposal Procedures
Credit Hour Definition Policy
Substantive Change Requirements
Distance Education Policy
New Program Proposals
New Certificate Approval Procedures
New Course Proposals
Course Modifications
Cross-Listed Courses, Designing Undergraduate and Graduate Levels of
Special Course Fees, Procedure for
Advisement
Student Retention Program
Tran-Guide and Degree Evaluation
Advisers for Undecided Students
Advisement, Graduate Students
Institutional Effectiveness and Assessment
Assessment of Unit and Program Effectiveness
The Assessment Planning Record
APR--Administrative Response Reports
APR-Assessment Planning Report Paths
APR Process Schedule
Annual Unit Reports
Student-to-Faculty Ratio--Calculating the
CPR--Comprehensive Program Review
CPR Review Cycles
CPR--Threshold Triggers for
CPR Process Schedule
CPR Report Template
Academic Resources
On-Line Instructional Support
Ina Dillard Russell Library
Library Materials, Ordering of
Library, Gifts to the
Museum and Archives of Georgia Education
Media Production Resources
Bookstore Guidelines
Bookstore, Textbook Services
Bookstore, Desk Copies
Bookstore, Customer Return Policy
Bookstore, Controlling Textbook Prices
Academic Engagement
Experiential Transcript
International Student Services
Facility Use Policy
Equipment, Office and Classroom
Public Safety and Emergency Policies and Procedures
Work-Related Accidents, Procedures for Reporting
School of Continuing and Professional Studies Policies
Protection of Minors
School of Continuing and Professional Studies Camps
Old Governor's Mansion
Macon Graduate Center & Warner Robins Campus
Campus Affairs
Alcoholic Beverage Policy
Behavioral Intervention Policy
Contract Management Policy
Delegation of Contract Signature Authority Policy
Institutional Online Resource (IOR) Governance Policy
Complaint and Investigation Policy
EU General Data Protection Regulation Compliance Policy
Filming and Photography on Campus Policy
Freedom of Expression Policy
Mandatory Reporting of Child Abuse Policy
Non-Discrimination and Anti-Harassment - NDAH - Policy
Open Flame and Hazardous Liquids Policy
Open Records Act Policy
Pregnant and Parenting Student Policy
Records Management Policy
Retaliation Policy
Social Media Policy
Finance and Administration
Auxiliary Services
Sponsorship Policy
Student Organization Advertising Quick Reference
Cash Control Policies
Administrative Office
Bobcat Card Office
Mail Services
Mansion Gift Shop
Parking and Transportation
University Housing
Bobcat Card Office
Cash Handling
Bookstore
Dining Services
Mail Services
Source of Policy
Policy Statement
Services
Out-Going Mail (Excludes Mass Mailings)
Mass Mailings (Presorted)
Financial Transactions / Cash Handling
Old Governor's Mansion Museum Store
Cash Control Procedure
Parking and Transportation Services
Parking Services
Permit Registration
Enforcement
Parking and Transportation Advisory Committee (PTAC)
Parking Allocation Policy
Document Review Log
Printing Services
Policies
Procedures
Priorities
University Housing
Institutional Budget Procedures
Facilities Operations
Facilities Operations - Operations Guide
General Information and Responsibilities
Basic Services
Zone Maintenance
Maintenance/Service Requests
Miscellaneous Information & Reference Sources
Personal Transportation Vehicles (carts)
Facilities Operations Procedures
General
Professional Conduct
Basic Information and Rules
Attendance
Uniforms
Dress and Appearance for Employees Designated to Wear Uniforms
Dress and Appearance for Employees not Designated to Wear Uniforms
Appropriate Attire
Inappropriate Attire
Compliance
Compliance
Emergency Callback
Scope
Definitions
Procedure
Minimum Guaranteed Hours and Occurrences
Not Eligible for Minimum Guaranteed Hours
Time Clock Usage
Time Clock Usage (NON-EXEMPT STAFF)
Work Week
Methods of Reporting Time
Clocking In and Out by Employees
Missed Clock Punches
Clock Problems
Lost, Stolen, or Missing ADP Card
Damaged ADP Card
Falsification and Tampering
Guidelines for Time Clock Violations
Record Keeping
Rounding Rule
No-Fault Attendance Procedure
Disciplinary Action
Emergency Suspension
Allegations of Serious Misconduct
Progressive Disciplinary Steps
Tobacco and Smoke-Free Campus Policy
Definitions
Reason for Policy
Proposed Outcomes
Applicability of the Policy
Related Policies
Procedures
Open Flame Policy
Facilities Planning
Requests
Public Art Policy
Financial Services
Agency Accounts
Cash Handling Policy
Cash Investment Policy
Cash Management Policy
Cash Receipts Policy
Elective Fees
Employee Discount Policy
Existing Fee Changes
Grants Handling (Restricted/Sponsored)
Petty Cash Procedures
Reimbursement Procedure for Candidate Interview Expenses
Sales And Services
Taxable Fringe Benefits
Travel Regulations
Materials Management and Central Services
Central Receiving
Fleet Management
Materials Management
Asset Management/Moving Services
Purchasing Card
Telecommunications
Payroll
Public Safety
Public Safety Purpose/Reporting/Requests
Divisions
Patrol
Support Services
Investigations
Emergency Management and Environmental Safety
Public Safety Services
Emergency Disaster Plan
Other Regulations
Procedure for Vehicle Access to Campus Roadways and Sidewalks that are Blocked by Bollards
Campus Technology Policies
Changelog--Campus Technology Policies
Personal Identity Information Breach Notification
HEOA Compliance Procedure
Red Flag Rule
PCI Data Security Standard
Resnet Acceptable Use Policy
Electronic Communication Policy
Technology Policy, General Acceptable Use
Server Registration Procedure
Computer Equipment and Software, Faculty and Staff Policy
GCshare, Central Data Storage Procedure
Imaging, Secure Document Procedure
Windows Client Administration
Information Technology Department Policies
Changelog--Information Technology Department
Information Storage and Disposal Policy
Electronic Communication Policy
Voice Over IP Procedure
Technology Policy, General Acceptable Use
IT Secure Information Environment, Responsibility for Establishing
IT Information Security Awareness Policy
IT Incident Response Plan
IT Network Access, Procedure for Blocking
Security, Physical Access Policy
Security, Digital Access Policy
Background
Policy
Definitions
Resnet Acceptable Use Policy
IT Backup Policy
Security, Peoplesoft Policy
Security, Banner Policy
Encryption Technologies, Use Of
Imaging, Secure Document Procedure
GCshare, Central Data Storage Procedure
Computer Equipment and Software, Faculty and Staff Policy
Server Registration Procedure
Windows Client Administration
Domain Name System Procedure
Office of Human Resources
Introduction
Equity and Diversity in the Workplace
Employment
Classification and Compensation
Employee Benefits and Services
University System of Georgia Benefits
Georgia College Benefits
Other Benefits
Time Away from Work
Employee Relations
Safety and Security
Confidentiality in the Workplace
Harassment
Other Policies, Procedures, and Information
University Advancement
Forms
Faculty Handbook
History, Mission, Organization, and Governance
Principles
History of the University
Core Mission Statement for State Universities
Organization
Board of Regents
GC Organizational Charts and Divisions
GC Administration
Administrative Services and Campus Operations Division
Academic Affairs
Student Affairs
University Advancement
Governance Documents
Board of Regents University System of Georgia Policy Manual
Statutes of the University
By-Laws--Faculty
By-Laws--University Senate
By-Laws--College of Arts and Sciences
By-Laws--College of Business
By-Laws--College of Education
By-Laws--College of Health Sciences
By-Laws--Library and Instructional Technology Center
Employment Policies Procedures and Benefits
Affirmative Action and Equal Employment Opportunities
Non-Discrimination Statement
Faculty Appointments
Employees and Employment--Types of
Employment--General Criteria for
Faculty Status
Non-Tenure Track Personnel
Faculty Search Procedures
Reimbursement Procedure for Candidate Interview Expenses
Contract Conversions--Academic Year and Fiscal Year
Faculty Contracts
Graduate Faculty--Criteria for
Endowed Chairs and Other Special Positions
Tenure Upon Appointment
Emeritus Title
Interim and Acting Assignments
Human Resources and Benefits
Personnel Records
Annual Leave
Compensation--Faculty
Paydays
Direct Deposit
Salary--Deductions In
Salary Supplements
Travel Regulations
Identification Cards for Faculty
Changes of Address-Telephone Number-Name
Benefits--University System of Georgia
Benefits--Georgia College
Family Medical Leave Act--FMLA
Performance Evaluations--Administrators and Faculty
Performance Evaluations--Academic Administrators
Faculty Review System
Teaching Effectiveness--Assessing
Appeal of Department Chair's Faculty Evaluation--Process for
Promotion and Tenure
Non-Tenure Track Personnel
Faculty Rights and Responsibilities
Academic Freedom
Professional Ethics
Professionalism in an Academic Setting for Faculty and Staff
Resumes and Vitae
Course and Student Requirements
Faculty Attendance at University Ceremonies with Academic Regalia
Faculty Workload Policies
Overloads--Assignment and Payment of
Summer Semester Policies
Grievance Procedures for Faculty and Staff
Professional Development Opportunities
Teaching and Learning
Scholarship
Grants--External
Faculty Research
Faculty Research Review Boards
Intellectual Property Policy and Procedures
Faculty Awards
Consulting Policies and Procedures
Separation from Employment
Academic Policies and Procedures
General Policies
Academic Calendar
Class Rosters and Student Attendance
Grading Policies
Student Records--Access to
Student Academic Dishonesty Policy and Procedures
Electronic Recording Policy
Cross-Listed Courses--Designing Undergraduate and Graduate Levels of
Special Course Fees--Procedure for
Advisement
Academic Resources
Extended University
Library and Instructional Technology Center
OnLine Instructional Support
Academic Engagement
Bookstore Services
Equipment--Office and Classroom
Facility Reservation Scheduling Process
International Student Services
Public Safety and Emergency Policies and Procedures
Alphabetical Index