General Provisions

Purpose

The Electronic Communications Policy is designed to:

• Establish policy on privacy, confidentiality, and security in electronic communications;
• Ensure that University electronic communications resources are used for purposes appropriate to the University’s mission;
• Inform the University community about the applicability of related laws and University policies to electronic communications;
• Ensure that electronic communications resources are used in compliance with those laws and University policies; and
• Prevent disruptions to and misuse of University electronic communications resources, services, and activities.

Scope

This Policy applies to:

• All electronic communications resources owned or managed by the University;
• All electronic communications resources provided by the University through contracts and other agreements with the University;
• All users and uses of University electronic communications resources; and
• All University electronic communications records in the possession of University employees or of other users of electronic communications resources provided by the University.

This policy applies to the contents of electronic communications and to the electronic attachments and transactional information associated with such communications.

This Policy applies only to electronic communications records in electronic form. This Policy does not apply to printed copies of electronic records and printed copies of transactional information. Electronic communications records in either printed or electronic form are subject to federal and state laws as well as University records management policies, including their provisions regarding retention and disclosure.