Permit Registration

PERMIT REGISTRATION

General Regulations

Driver Responsibility
Anyone registering for a university parking permit or operating and parking a motor vehicle on university property is responsible for knowing and following university parking regulations.

Permits are the responsibility of (and intended for the sole use of) the registered permit holder; however, permits remain the property of the university while valid. Permits cannot be sold, altered, falsified, or transferred to another individual. Individuals found using or possessing permits issued to another individual may be subject to ticketing, immobilization, and/or disciplinary action.

Vehicle Registration
Any student or employee parking a vehicle on campus is required to register for and display in their vehicle a valid parking permit. Any vehicle parked on university property must display a valid state license plate or visible vehicle identification number (VIN) or be subject to immobilization.

Individuals may only be issued one active permit. Individuals may register up to the three vehicles on their parking account. An individual may transfer their permit between their vehicles.

Individuals may not register a vehicle for another person except co-registration among family members.

Permits are valid for a specific academic year aligned with the beginning of the fall term.  For example, the 2018 permit is good for fall 2018, spring 2019, and summer 2019.

Permits allow access only to lots identified by that permit type.  However, any valid university permit holder is authorized to park in P (Perimeter) designated lots.

Permits must be displayed from the rearview mirror with the appropriate side facing out.  In the event a permit cannot be displayed from a rearview mirror, the permit should be placed on the driver’s side of the dash so that the entire permit # is visible.

Permit registration is announced via the official university communication channel.

Individuals may register for their permit through their online parking account or in person at the P&T office (The Depot, 610 W. Greene St.).  Note: Incoming first-year students may register for and pick up their permit at orientation.

If the permit is purchased online, the receipt may be used as a temporary permit until the expiration date shown, at which time a permanent permit must be displayed.

Individuals registering for their permit in person must present a valid Bobcat Card or a picture ID, or provide their GCID # or a verifying piece of personal information from their account. 

Mid-year employee permit purchases are prorated in price.

Permits should be removed from a vehicle before transfer of ownership, and P&T should be notified when a vehicle is no longer the individual's responsibility, especially if the tag is transferred.

Permit costs and payment options are included below in the description of each permit type.

Motorcycle, Moped, and Motorized Scooter Registration
Any motorcycle, moped, or motorize scooter parked on university property must display a valid university parking permit decal.

Motorcycles, mopeds, and motorized scooters must display a valid university parking permit decal on the front or back fender for visibility.

Motorcycles, mopeds, and motorized scooters are prohibited from parking in bike racks, fire lanes, tow-away zones, no parking zones, ADA accessible spaces and access aisles, or regular vehicle spaces, or on driveways, pathways, or sidewalks.

Motorcycles with a valid university permit may park in any designated motorcycle space on campus.

Motorcycles are not allowed to park in regular vehicle spaces unless the lot does not have specified motorcycle spaces or the designated motorcycle spaces are full.

Mopeds and motorized scooters with a valid university permit may park in designated motorcycle spaces only.

All violations involving motorcycles, mopeds, and motorized scooters are subject to ticketing. Standard immobilization and towing regulations will be enforced.

University Vehicles
University vehicles must be visibly marked as such.Service-related university vehicles may park in designated Service Vehicles spaces. 

University vehicles in P&T’s rental fleet may park in any university lot.  Some university vehicles may be assigned specific lots where parking is authorized.

University vehicles should not park in guest or reserved spaces without prior coordination with P&T.

University vehicles should not park in loading/unloading spaces beyond the limited time without prior coordination with P&T.

Accessible Parking
Accessible parking spaces are subject to enforcement at all times.

Vehicles parked in an accessible space must display a valid university parking permit of any type and a valid state-issued disability placard or license plate that is registered to the holder of the university parking permit. Disability placards should be placed behind the permit with the expiration facing the windshield. Vehicles not displaying these items may be ticketed and/or towed.

If all accessible parking spaces in a lot are taken, properly documented individuals with disabilities may park in any standard space in a lot of any type. Individuals should not park in other reserved parking areas, fire lanes, no parking areas, accessible space access aisles, etc.

Referent to section 40-6-226 of the Official Code of Georgia, it is unlawful to obtain, alter, or utilize a state-issued disability permit for fraudulent means. Violators are subject to ticketing, towing, and/or disciplinary action, and may be referred to the appropriate state authorities.

Permits

Permit Types, Costs, and Lot Designations
Permits and lots are classified by the group designations listed below.

Employee (E) and Extended Employee (EE)
E/EE permits are available to full-time and part-time, non-student employees.  Note: University employees are eligible to purchase either an E or an EE permit.  Affiliate employees are eligible to purchase only an E permit.

E permits are typically good for an academic year and expire at the end of the designated permitting period. EE permits, because they are paid for via payroll deduction, automatically renew at the beginning of each academic year and remain active until canceled.

Individuals with E/EE permits may park in E (Employee) and P (Perimeter) designated lots and spaces.

E and EE permits are red, and E lots and spaces are red on the online and printable campus parking maps.

E/EE permits cost $120/year, and employees may pay via cash, check, card, or payroll deduction.  Employees wishing to pay via payroll deduction must purchase the EE permit.

EE permits may be given an expiration date every few years in an effort to replace older permits. In this event, all employees wishing to renew an existing EE permit will be required to register for a new EE permit.

Employees will not be able to purchase an E/EE permit if they have an outstanding balance on their parking account, and EE permits will not be automatically renewed at the beginning of an academic year if the employee has an outstanding balance on their parking account.

Perimeter (P)
P permits are available to full-time and part-time, non-student, university and affiliate employees, Georgia College Early College students, and some high school students dual-enrolled in GC classes.

P permits are typically good for an academic year and expire at the end of the designated permitting period.

Anyone with a valid GC permit of any type may park in a P (Perimeter) lot. P permits are black, and P lots are yellow on the online campus parking map and black on the printable campus parking map.

P permits are free to employees, and students pay for them through their parking and transportation fee. No additional costs are required.

Employees and students will not be able to purchase a P permit if they have an outstanding balance on their parking account.

Resident (R)
R permits are available to students living in on-campus housing.

R permits are typically good for an academic year and expire at the end of the designated permitting period.

Individuals with R permits may park in R (Resident) and P (Perimeter) designated lots and spaces.

R permits are green, and R lots and spaces are green on the online and printable campus parking maps.

Students pay for these permits through their $75/semester parking and transportation fee. No additional costs are required.

Students will not be able to register for a R permit if they have an outstanding balance on their parking account.

Commuter (C)
C permits are available to students not living in on-campus housing. 

C permits are typically valid for an academic year and expire at the end of the designated permitting period.

Individuals with C permits may park in C (Commuter) and P (Perimeter) designated lots and spaces.

C permits are blue, and C lots and spaces are blue on the online and printable campus parking maps. 

Students pay for these permits through their $75/semester parking and transportation fee. No additional costs are required.

Students will not be able to register for a C permit if they have an outstanding balance on their parking account.

Guest (G)
For the purposes of this document, a “guest” shall be considered an individual who is not a university student (part-time, full-time, undergraduate, graduate, dual enrollment, GCEC, etc.) or a university employee (part-time, full-time, affiliate, retired, etc.).

Guests are responsible for knowing and following university parking regulations and for any citation they receive while parked on university property. Standard lot enforcement times are 7:30am-5pm, Mon-Fri. Failure to display a valid guest permit during enforcement times may result in ticketing or towing. Special use parking spaces, ADA accessible parking spaces, and fire zones are subject to enforcement at all times. Regular immobilization and impoundment regulations are enforced.

During enforcement hours, all guests parking on university property, whether visiting campus for personal, educational, or professional reasons, must park in a guest lot/space designated for their use by P&T.  Also, they must display a guest permit in their vehicle on the driver’s side of the dash, valid for the lot/space in which they are parked and the date(s) of their visit. Only P&T may authorize a guest to park in an area not designated for guests. Any vehicle parked on university property must display a valid state license plate or visible vehicle identification number (VIN) or be subject to immobilization.

Guest parking areas on university property are indicated with a “G” icon (a white “G” in a purple circle) on parking lot identification signs found at the entrance to each lot.

Students and employees (part-time, full-time, affiliate, retired, etc.) are not considered guests, and are not authorized to park in lots/spaces dedicated to guests during enforcement hours, unless those lots/spaces are also available for use by permit holders of their type.

University departments, programs, organizations, and employees hosting individuals or groups on university-related business are responsible for ensuring their guests are made aware of guest parking procedures and locations, and may request a guest parking permit through the online guest parking permit request at www.gcsu.edu/parking. 

Students hosting friends and/or family are responsible for ensuring their guests are made aware of guest parking procedures and locations, and may pick up a guest parking permit for their guest(s) at the P&T office (The Depot, 610 W. Greene St.) during regular office hours.

Individual guests or small groups of guests (<5 vehicles) may park in the Mayfair Hall lot (#8), space permitting.

Medium to large groups of guests (>5 vehicles) must park in the designated Guest section of the Centennial Center lot (#1), or any P (Perimeter) lot, unless directed elsewhere by P&T.

Guests attending campus on university-related business or to visit an employee or students may use the regular GC shuttle service during their visit.

Parking Maps and Lot Designations
Parking maps and a list of current lot designations can be found at www.gcsu.edu/parking.

Special Use Permits

Contractor Permits
For the purposes of this document, a “contractor” shall be considered a representative of a company working on a construction project on university property.

Contractors may park in a designated, fenced-in job site without a permit. This zone should be defined in cooperation with the appropriate facilities project manager, the contractor, and P&T.

When parking outside of a designated, fenced-in construction zone, contractors are required to park in P (Perimeter) lots and display a valid contractor permit or be subject to ticketing and/or towing.  Contractors may make arrangements to park personal and company vehicles in perimeter lots and shuttle their employees to the job site. In this instance, valid permits must displayed by those parking their vehicles in perimeter lots.

Utilization of service vehicle slots by contractors must be coordinated through Facilities and P&T.  If parking in a service vehicle space, a contractor must be in a marked company vehicle or be subject to ticketing and/or towing.

Contractor permits should be issued to a university project manager for distribution to contractors working on university property.

Vendor Permits
For the purposes of this document, a “vendor” shall be considered representative of a company that maintains goods and services to fulfill contractual obligations to the university.

Vendors must display a valid vendor permit to park on university property.

Vendor permits authorize parking in all lots, including guest spaces in those lots.

Service vehicle spaces may be used provided coordination with Facilities and P&T has taken place.

Vendor permits should be issued to the vendor’s university contact. The vendor’s contact should then deliver the permit to the vendor.

Reserved Permits
The President/Executive Cabinet may designate a very limited number of departments to utilize a reserved space for which the department must pay. The department will be charged a non-refundable rate of $500/year for the space, must pay in full for the space before it is assigned, and must receive approval from the President/Executive Cabinet each year to use the space.

Reserved permits cannot be prorated, and caps on reserved permits may be instituted.

If designated, the space will be assigned by P&T.

Anyone using a reserved space must display a valid university permit and a special reserved permit that corresponds with the assigned reserved space. Only one special reserved permit shall be assigned to the department, and when used, it should be displayed in front of the individual’s university permit with the appropriate side facing out.

Reserved permits may be requested through the department’s Cabinet representative.

Special Access Disability (SAD) Permits
SAD permits allow temporarily disabled university students or employees with a valid university permit to park in any regular space on university property.

SAD permits SAD permits are free, and are typically valid for two weeks to a month.

SAD permits do not allow individuals to park in ADA accessible spaces, reserved spaces, service vehicle spaces, loading/unloading spaces, and other special use spaces.

SAD permits may be obtained by visiting the P&T office during regular office hours.

Permit Options for Retired Employees
Retired employees may purchase an E permit at regular price or register for a P permit for free.

Permit Options for Spouses of Resident University Housing Staff
Spouses of resident University Housing staff may register for an E or a P permit by presenting verification from the University Housing office.

Spouses may park in reserved spaces for community directors or in any space/lot they are permitted to park in.

Permit Options for Affiliate Employees
Affiliate employees are persons who work on campus, but are not paid through the university.

Affiliate employees are eligible to register for an E or a P permit.  Affiliate employees are not eligible for EE permits, paid for via payroll deduction.

Affiliate employees must register for their permit in person at the P&T office.

Affiliate employees registering for an E permit must pay in full for their permit at the time of purchase.

Temporary Student and Employee Permits
Temporary permits are available to permit holders who left their regular permit at home.

Temporary permits may be obtained by visiting the P&T office during regular office hours.

Temporary permits are not intended to allow two vehicles on campus under one permit holder. Such acts will constitute falsification and be subject to disciplinary action and fines.

Replacement Student and Employee Permits
If a permit is damaged (beyond use), lost, or stolen, there will be no charge for the first replacement.

Subsequent permit replacements will be charged a replacement fee of $20.

Replacement permits may be obtained by visiting the P&T office during regular office hours.

Damaged permits should be returned to P&T.

Any further use of a permit claimed to be lost or stolen will constitute falsification and the individual(s) to whom the permit is/was assigned may be subject to fines and disciplinary action.

Permit Cancellations and Refunds
Terminated employees (or employees leaving the university) are no longer eligible for a permit and must return their permit to P&T.  Failure to return the permit may prohibit future permit registrations.

A prorated refund may be issued to an employee who paid in full for their permit. The permit must be returned to P&T in order for a refund to be issued. Failure to return the permit may prohibit future permit registrations.

In general, no refunds will be authorized to employees after 30 days from issuance.

Refunds will be issued after all remaining debts have been paid. Employees will be charged from the time the permit was issued through the full month in which they are requesting a refund.

For employees paying via payroll deductions, no refunds are available.  Payment is cancelled when the permit is returned to P&T.

For employees paying via cash, check, or credit card in the Parking and Transportation Services office, a refund check will be issued by the Business Office and will be mailed to the employee’s home address unless previous arrangements have been made.

Students pay for their parking permits through a mandatory parking and transportation fee, and as such, are not eligible for a refund on their permit.

Students who have withdrawn from (or been withdrawn from) classes are no longer eligible for a permit and must return their permit to P&T.  Failure to return the permit may prohibit future permit registrations.