Elective Fees

Establishing Elective Fees and Changes to Existing Fees

Date Issued: July 15, 2008

Definition: Elective Fees include, but are not limited to, university housing deposits, penalty charges, non-mandatory parking fees and parking fines, library fines, laboratory fees, post office box rentals, course fees and facility rental fees.

Procedure: (please note links below for additional procedures for course fees, lab fees and Agency funds)

Note: Form may be submitted electronically via e-mail using the following routing procedures.

1. To establish the type of fee you are requesting, contact the Institutional Budget Office.
2. Complete the following steps for your requested fee:
   • New Elective Fees and Changes to Existing Fees - complete the Fee Request Form
   • Course & Lab Fees – read and complete the Special Course Fees Procedure and Form
3. The requestor will obtain approvals as noted on the form.
4. The requestor will submit the approved form to the Budget Office.
5. The Budget Office will work with the Accounting Office to establish the account number.
6. The Budget Office will forward the approved form to the Business Office.
7. The Business Office will contact the new account manager to discuss operational procedures.
8. The responsible unit should notify the Budget and Accounting Offices if there is to be a change in the account manager.

If the new fee is to be implemented as a semester change or addition, please ensure the following date deadlines are met:

• Fall Semester - July 1
• Spring Semester - December 1
• Summer Semester – April 1