Reimbursement Procedure for Candidate Interview Expenses

The institution shall reimburse expenses associated with candidate interviews for the following positions:

• President
• Vice Presidents
• Associate/Assistant Vice-Presidents
• Deans and Assistant/Associate Deans
• Faculty
• Comptroller
• Directors
• Other positions that require State or National Recruitment

Any exceptions to the institution policy shall be pre-approved by the institution president or designee.

Candidates must present on a subject relevant to the position for which they are applying. In recognition of this service, candidates will be reimbursed for travel expenses.

Reimbursement will cover the following:

• Travel costs for personal vehicle use at the established standard mileage rate

• Public Transportation cost, including airfare

• Meals at the established per diem rate

• Hotel costs and other necessary expenses

Expenses reimbursed to candidates will be categorized as Travel Expense - Non-Employee (65xxxx) and not as Travel Expense (64xxxx).

The interviewing department is responsible for collecting and submitting the appropriate documentation for these expenses, which includes receipts (except for meals) for lodging, airline tickets, taxis, parking, tolls, and other reimbursable expenses.

The Board of Regents recommends that expenses for candidate interviews be reimbursed from "non-lapsable" (operating) funds, but they may also be covered by other internal resources of the institution.

When arranging lodging for candidates, caution should be exercised in selecting accommodations.

The institution will not reimburse expenses for anyone accompanying the candidate.